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Vani One/Pharmacy, Supply Chain & Procurement
Pharmacy, Supply Chain & Procurement

You find out stock
ran out at the counter.

Manual reorder points, no visibility into expiry, procurement approvals stuck in someone's inbox. Vani One tracks every SKU in real time — so stockouts and wastage become visible before they become a crisis.

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32%
Less wastage
Zero
Stockout surprises
45%
Faster procurement
Pharmacy — Live Stock Control Live
In Stock Reorder Critical
312
SKUs Tracked
3
Active Alerts
Auto
Reorder Trigger
The Problem

Inventory decisions made
on gut feel.

Without real-time visibility, pharmacy and procurement teams are always reacting — never planning ahead.

01
Stockouts discovered at dispensing
No automated reorder point means critical medicines run out exactly when a patient needs them.
02
Expiry write-offs add up quietly
Without expiry tracking dashboards, wastage from expired stock goes unnoticed until the audit.
03
Procurement approvals stuck for days
Purchase requisitions sit in email threads waiting for sign-off while stock keeps depleting.
04
No visibility across departments
Each department orders independently — nobody sees the full consumption picture or negotiates better rates.
Workflows We Automate

Nine workflows.
Full supply visibility.

Each of these runs independently or together — deployed in the order that matters most to your operations.

Pharmacy Inventory Reconciliation across HIS / ERP / Store Systems
Consumables & Medical Supplies Stock Monitoring
Purchase Requisition to PO Approval Workflow
Vendor Invoice Validation & Reconciliation
Supplier Onboarding & Compliance Document Collection
Repeat Order Delivery through Email / WhatsApp / Portal Workflow
Diagnostic Order-to-Report SLA Monitoring
Integration with LIS / RIS / PACS for Workflow Visibility
Medical Equipment Maintenance & AMC Tracking
0%
Less expiry wastage
Zero
Stockout surprises
0%
Faster procurement approvals
312
SKUs tracked in real time
In Detail

From reorder point
to restocked, automatically.

Here's what happens the moment a critical medicine hits its reorder threshold — no one has to notice, no one has to remember.

STEP 01
Threshold detected
Real-time stock tracking flags the SKU the moment it drops below reorder level.
STEP 02
Auto purchase requisition
Requisition generated and routed to the approver — no manual paperwork.
STEP 03
Vendor order placed
Approved order sent directly to the preferred vendor via WhatsApp or portal.
STEP 04
Invoice reconciled
On delivery, invoice is matched against the PO automatically.
Implementation

Live in your pharmacy
in 3-4 weeks.

WEEK 1-2
Connect your inventory systems
We integrate with your HIS/ERP stock records — every SKU, current levels, expiry dates.
WEEK 3
Set reorder points with your team
Your pharmacy head defines thresholds, preferred vendors, and approval chains.
WEEK 4
Go live with full visibility
Dashboard live, auto-reorder active, your team watching alongside us the first week.
FAQ

Questions every
pharmacy & procurement head asks

Straight answers before you book the call.

Book a 30-min call
Yes — critical care medicines, controlled substances, and routine consumables can each have their own thresholds, approval chains, and preferred vendors.
The system flags price variances above a threshold you set for manual approval, rather than auto-approving every order blindly. You stay in control of cost.
Yes — equipment maintenance tracking runs alongside inventory management, with automated alerts before AMC renewal dates and service due dates.
Controlled substances follow a stricter workflow with mandatory human sign-off at every stage — the automation assists with tracking and alerts but never auto-approves these orders.
Get Started

See your full inventory
in one dashboard.

Book a 30-minute call. We'll map your actual pharmacy and procurement stack — not a generic demo.

Book a 30-min call

Privacy Policy

✓ DPDP Act, 2023 Compliant
Last updated: July 2026

Who we are

Vani One ("we", "us", "our") provides healthcare operations automation software to institutions in India. This policy explains how we collect, use, store, and protect personal data in accordance with the Digital Personal Data Protection Act, 2023 (DPDP Act) and applicable rules.

What data we collect

When you interact with our website or book a demo, we may collect:

  • Contact details you provide (name, email, phone, organisation name)
  • Information shared during calls or WhatsApp conversations
  • Basic website usage data (pages visited, general location, device type)

We do not collect patient health records through this website. Any clinical or patient data processed through the Vani One platform itself is governed by a separate data processing agreement with the contracting institution.

Why we collect it

We process your personal data only for specific, lawful purposes:

  • To respond to your enquiry and schedule a demo
  • To communicate with you about our services
  • To improve our website and understand how it is used

Your rights under the DPDP Act

As a Data Principal, you have the right to:

  • Access the personal data we hold about you
  • Request correction or erasure of your personal data
  • Withdraw consent at any time
  • Nominate another individual to exercise these rights on your behalf in the event of death or incapacity
  • Raise a grievance with our Grievance Officer, and subsequently with the Data Protection Board of India if unresolved

Where your data is stored

All personal data is stored on servers located in India. We do not transfer personal data outside India except where explicitly permitted under the DPDP Act and with appropriate safeguards.

Data retention

We retain enquiry and contact data only for as long as necessary to fulfil the purpose for which it was collected, or as required by law, after which it is securely deleted.

Grievance redressal

For any questions, data access requests, or grievances regarding this policy, contact our Grievance Officer at hello@vani.one. We aim to respond within 30 days as required under the DPDP Act.

Changes to this policy

We may update this policy from time to time. Material changes will be reflected with an updated revision date at the top of this page.